Using Quick Find

Learn how to use Quick Find to quickly switch lists, find to-dos, and search for tags.

Quick Find is a brilliant feature that combines navigation and search into a single function. Here’s how to use it.

Search with Quick Find

It’s never been easier to do a search in Things, no matter where you are in the apps.

Mac

On your Mac, you can invoke a search with ⌘ Cmd+F, or you can simply start typing what you’re looking for to activate Quick Find and see results instantly:

  1. On your Mac, open Things.
  2. Start typing to initiate a search.
iPad

On your iPad, you can access Quick Find from anywhere inside the app:

  1. On your iPad, open Things.
  2. Pull down in any list to reveal Quick Find.
  3. Start typing to initiate a search.

If you have an external keyboard attached to your iPad, you can also invoke a search with ⌘ Cmd+F, or you can simply start typing what you’re looking for to activate Quick Find and see results instantly:

  1. On your iPad, open Things.
  2. Start typing to initiate a search.
iPhone

On your iPhone, you can access Quick Find from anywhere inside the app:

  1. On your iPhone, open Things.
  2. Pull down in any list to reveal Quick Find.
  3. Start typing to initiate a search.

When you initiate a search, you will immediately see suggestions based on what you have typed so far. The icons in front of the search results will indicate whether the match is a regular to-do, repeating to-do, Project, Heading, Area, or Tag.

Tip: If you don’t see your desired result in the suggestions, hit Continue Search to see a list of all search results. Quick Find will now also include items from your Logbook.

Reveal Quick Find lists

In addition to the default lists you can see in the sidebar, Things also has lists that can be revealed through Quick Find. To get to these lists, simply start typing their name and then select them from the suggestions:

  • Tomorrow – all your to-dos scheduled for the next day.
  • Deadlines – all to-dos with a deadline across the entire app.
  • Repeating – all repeating templates.
  • Projects – all active and inactive projects.
  • Logged Projects – all completed projects in the Logbook.

At this time, these lists can’t be pinned to the sidebar/main lists view. This is on our list of feature requests.

If you like to use Things mainly from your keyboard, or don’t want to swipe back and forth on iOS, switching lists is as easy as typing the name of a list – no matter if it’s any of the default lists, or a project or area that you’ve created yourself.

Switching to a list works the same as initiating a search, but instead of typing a search term, you type the name of your destination. Here are some examples of how you can use it:

  • ”tod” = Today
  • ”upc” = Upcoming
  • ”finan” = Finances if you have an area for your finances
  • ”rome” = Vacation in Rome if you plan on visiting this city

Move items faster with Quick Find

When you would like to move items between lists, Quick Find can help you to achieve this faster. You can even create new Projects while searching in the Move dialog.

Mac

You can select any to-do in Things on your Mac and then

  • click in the toolbar or
  • hit ⌘ Cmd + ⇧ Shift + M.

In the Move dialog, simply start typing the name of the list you would like to move a to-do to. You can use the arrow-up and arrow-down keys to navigate the search results and Return to confirm your selection. This process might be faster if you have a very long list of areas and projects and don’t want to manually scroll through all of them.

iPad

On iOS, you can either tap a to-do to select it, or use multiselect to grab a bunch of to-dos at once. To move them to a new list:

  1. Tap Move in the toolbar at the bottom.
  2. In the popover, pull down to reveal Quick Find.
  3. Simply start typing to quickly find the list you want to move your selection to.

If you have an external keyboard attached to your iPad, you can also invoke a move with ⌘ Cmd + ⇧ Shift + M, and then simply start typing the name of the list you want to move your item(s) to. You can use the arrow-up and arrow-down keys to navigate the search results and Return to confirm your selection.

iPhone

On iOS, you can either tap a to-do to select it, or use multiselect to grab a bunch of to-dos at once. To move them to a new list:

  1. Tap Move in the toolbar at the bottom.
  2. In the popover, pull down to reveal Quick Find.
  3. Simply start typing to quickly find the list you want to move your selection to.

Move to-dos directly underneath headings

While using search in the Move dialog, you can also enter the name of a heading to move a to-do to a specific location inside of a project.

Create a new project while moving to-dos

If you realize that you need a new project to move selected to-dos to, you can also enter the title of the new project while using search in the Move dialog and then confirm the creation of the new project by hitting + New Project "[your project name]".

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