Using Tags

Categorize your to-dos with tags, then filter your lists to sharpen your focus.

Your lists in Things will naturally contain all sorts of different to-dos. Many of them have something in common; for example, they can only be done in a specific place, with a particular person, or they all relate to the same type of activity. Create Tags for these categories, then use them to filter long lists so that you can focus on similar work.

Default tags

Things includes some handy tags to get you started:

Home

Office

Errand

Important

Pending

Create a tag

In addition to the default tags, it’s easy to create your own. Here’s how:

Mac
  1. On your Mac, open Things.
  2. Double-click a to-do to open it.
  3. Click
  4. Type a name for your tag, then press Return
iPad & iPhone
  1. On your iPad or iPhone, open Things.
  2. Tap a to-do to open it.
  3. Tap > New Tag
  4. Type a name for your tag, then tap Save

iPad users with a hardware keyboard can also use a keyboard shortcut.

The tag you create is immediately applied to the to-do. It’s also saved in your list of tags so that you can easily use it again in the future.

Tag a project or area

You can also tag your projects and areas. This is useful because to-dos automatically inherit the tag from the list they’re in, which means you don’t have to tag each to-do manually.

Mac
  1. On your Mac, open Things.
  2. Enter one of your Projects or Areas.
  3. Next to the list’s title, click > Add Tags
  4. Type a tag’s name, then press Return
iPad & iPhone
  1. On your iPad or iPhone, open Things.
  2. In the sidebar, tap one of your Projects or Areas.
  3. Next to the list’s title, tap > Add Tags
  4. Tap the tag you’d like to add to the list.
  5. Tap Done

If you have a large number of tags, pull down inside the tag window to reveal Search and just start typing your tag’s name.

iPad users with a hardware keyboard can also use a keyboard shortcut.

Note that inherited tags will not show directly on the to-dos themselves, but when you filter other lists – such as Today – to-dos from that project or area will be included in the filtered results.

Filter a list by tag

When you’re ready to get focused, you can filter a list to see only the to-dos with a particular tag applied. Here’s how:

Mac
  1. On your Mac, open Things.
  2. Tag one of your to-dos. This tag will appear in the filter bar at the top of the list.
  3. Click the tag to filter the list.
  4. Click All to clear the filter and see the entire list again.

You can also filter by more than one tag at a time by pressing ⌘ Cmd and then clicking a second tag. This will show you all to-dos that have both tags. It’s useful, for example, if you want to see all your Work to-dos that are also Important.

iPad & iPhone
  1. On your iPad or iPhone, open Things.
  2. Tag one of your to-dos.
  3. At the top of the list, tap > Filter by Tag
  4. Tap the tag to filter the list.
  5. Tap to clear the filter and see the entire list again.

If you have a large number of tags, pull down inside the tag window to reveal Search and just start typing your tag’s name.

You can also filter by more than one tag at a time. Filter by one tag, then go to the top of the list, tap the green filter bar, tap some more tags, then tap Done. This will show you all to-dos that have both tags. It’s useful, for example, if you want to see all your Work to-dos that are also Important.

iPad users with a hardware keyboard can also use a keyboard shortcut.

See all items with the same tag

With Quick Find, you can search for a tag and see all the to-dos, projects, and areas tagged with it in one place. Here’s how:

Mac
  1. On your Mac, open Things.
  2. In the menu bar at the top of your screen, click Edit > Quick Find
  3. Start typing the name of a tag and select it from the search results.
iPad & iPhone
  1. On your iPad or iPhone, open Things.
  2. Start a search viaQuick Find
  3. Type the name of a tag and select it from the search results.

iPad users with a hardware keyboard can also use a keyboard shortcut.

If you have to access certain tagged to-dos very frequently, you might want to create a widget. Learn more here.

Add tags to multiple to-dos at once

You can quickly apply tags to more than one to-do on all of your devices. Keyboard shortcuts can be used on both Mac and iPad (with external keyboard) to speed up your use of tags.

Mac

Use keyboard shortcuts

  1. On your Mac, open Things.
  2. In the menu bar at the top of your screen, click Window > Tags
  3. To the right of a tag, click the box.
  4. Press a key to assign a shortcut.

After you’ve set your shortcut, you can quickly:

  • Add or remove a tag from a to-do by pressing Ctrl + shortcut*
  • Filter a list by pressing Ctrl + ⌥ Opt + shortcut*

*The shortcut is the key you assigned to the tag. For example, if you assigned “t” to a tag, your need to press CTRL + t.

Can’t recall a shortcut? Select any to-do (or a few at once), and press ⌘ Cmd + ⇧ Shift + T to bring up the tag picker.

Use drag and drop

If you prefer to use the mouse, you can click Window > Tags in the menu bar at the top of your screen to bring up the tag window.

  • You can drag and drop a to-do (or a selection of to-dos) on a tag to apply the tag.
  • You can drag and drop a tag on a to-do (or a selection of to-dos) to apply the tag.
iPad & iPhone

  1. On your iPad or iPhone, open Things.
  2. Swipe left on a to-do to select it.
  3. Multiselect other to-dos (tap the circles to the right).
  4. At the bottom of your screen, tap > Set Tags
  5. Select your tag
  6. Tap Done

You can remove tags from multiple to-dos as once the same way. iPad users with a hardware keyboard can also use a keyboard shortcut.

Manage your tags

If you want to delete, rename, reorder, or group your tags, here’s how:

Mac
  1. On your Mac, open Things.
  2. In the menu bar at the top of your screen, click Window > Tags

In this window, you can do the following:

  • Create, delete, or rename a tag.
  • Set a keyboard shortcut for a tag: click the small box on the right, then press a letter on your keyboard.
  • Group tags together: drop one tag on top of another to nest it.
  • Change the order of tags. This will change the order they appear in your tag filter bar, so put high-priority tags at the top.
iPad & iPhone
  1. On your iPad or iPhone, open Things.
  2. Tap a to-do to open it.
  3. In the to-do’s bottom-right corner, tap
  4. Tap Manage Tags

In this popover, you can do the following:

  • Create, delete, or rename a tag.
  • Group tags together: tap the blue button to the right of the tag, then tap Group
  • Change the order of tags: tap and hold the tag to move it.

iPad users with a hardware keyboard can also use a keyboard shortcut.




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