Using Headings in Projects

Headings help you get complex projects under control by breaking them down into smaller parts.

Sometimes a project can get quite complicated, with dozens of to-dos in one long list. With Headings, you can break that list up into smaller parts: categories, milestones, or whatever you need.

Create a new heading

Mac
  1. On your Mac, open Things.
  2. Enter one of your Projects.
  3. In the menu bar at the top of your screen, click File > New Heading

You can also hit ⌘ Cmd + ⇧ Shift + N to create a new heading. Learn more keyboard shortcuts here.

iPad & iPhone
  1. On your iPad or iPhone, open Things.
  2. Tap one of your Projects.
  3. At the top of your screen, tap > New Heading

You can also insert a new heading at an arbitrary place in the list by dragging the along the left edge of your screen; or, if you’re using a hardware keyboard with your iPad, by using a keyboard shortcut.

Headings are only available in projects. This feature is not available in areas or any other types of lists.

Group selected to-dos under a new heading

You can also create a heading that automatically includes a selection of to-dos:

Mac
  1. On your Mac, open Things.
  2. In the sidebar, click one of your Projects.
  3. Select a group of to-dos that aren’t under a heading yet.
  4. In the menu bar at the top of your screen, click File
  5. On your keyboard, hold down ⌥ Opt to reveal extra options in the menu.
  6. Click New Heading with Selection

The to-dos you’ve selected will move under the new heading. You can also do this via a keyboard shortcut.

iPad

This feature requires the use of a hardware keyboard with your iPad.

  1. On your iPad, open Things.
  2. In the sidebar, tap one of your Projects.
  3. Select a group of to-dos that aren’t under a heading yet.
  4. Hit ⌘ Cmd + ⌥ Opt + ⇧ Shift + N

The to-dos you’ve selected will move under the new heading.

iPhone

This feature is only available on Mac and iPad.

Target a heading while moving to-dos

When moving to-dos into your project from other lists, you can file them straight under one of your headings:

Mac
  1. On your Mac, open Things.
  2. Select the to-dos you want to move.
  3. In the menu bar at the top of your screen, click Items > Move
  4. Start typing the name of a heading and select its project from the search results.

You can also hit ⌘ Cmd + ⇧ Shift + M to bring up the popover. Learn more about the Move dialog here.

It’s worth noting that this feature works in Quick Entry as well, so you can send new to-dos to headings as soon as you create them.

iPad & iPhone
  1. On your iPad or iPhone, open Things.
  2. Swipe left on a to-do to select it.
  3. Tap Move
  4. Pull down to reveal Search
  5. Start typing the name of a heading and tap its project from the search results.

It’s worth noting that this feature works in Quick Entry as well, so you can send new to-dos to headings as soon as you create them. If you’re using a hardware keyboard with your iPad, you can also use keyboard shortcuts to move to-dos to a specific heading.

Move a heading

When you move a heading, any to-dos under it will be moved as well. There are several ways to move a heading:

Mac
  • Drag it to another place in the list.
  • Drag it to a project in another window.
  • Next to the heading, click > Move.
iPad & iPhone
  • Tap and hold the heading and drag it to another place in the list.
  • Next to the heading, tap > Move to move it to another project.

On an iPad, you can also open two Things windows side-by-side and drag a heading from one project to another.

Duplicate a heading

When you need the same set of to-dos again, you can duplicate the heading and all to-dos belonging to it. Here’s how to do that:

Mac
  • Select a heading and hit ⌘ Cmd + D
  • Right-click on a heading and select Duplicate heading

You can also select a heading and hit ⌘ Cmd + C to copy it. You can paste it and all of its to-dos back into the same project via ⌘ Cmd + V, add it to another project, or even paste it as a plain text list into another app.

iPad
  • Next to the heading, tap > Duplicate
  • Right-click on a heading and select Duplicate

If you’re using a hardware keyboard with your iPad, you can also select a heading and hit ⌘ Cmd + C to copy it. You can paste it and all of its to-dos back into the same project via ⌘ Cmd + V, or add it to another project.

iPhone
  • Next to the heading, tap > Duplicate

Convert a heading to a project

When a part of a project turns out to be more involved, you can promote a heading and its to-dos to a separate project. Here’s how:

Mac
  • Select a heading and in the menu bar at the top of your screen, click Items > Convert to Project
  • Right-click on a heading and select Convert to Project
iPad
  • Next to the heading, tap > Duplicate
  • Right-click on a heading and select Convert
iPhone
  • Next to the heading, tap > Duplicate

Archive a heading when you’re done

If you’ve completed all the to-dos under a heading and you don’t need it anymore, you can archive it to keep your list tidy.

Mac

Next to the heading, click > Archive. The heading will move to your Logbook for future reference.

iPad & iPhone

Next to the heading, tap > Archive. The heading will move to your Logbook for future reference.




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